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Model Forms


Ideas Competition Single Stage Open Competition Two Stage Open Competition


Two Stage Open Competition


MODEL FORM FOR TWO STAGE OPEN COMPETITION

ARCHITECTURAL COMPETITION FOR...................................

1.00 GENERAL RULES

INVITATION

1.1 The promoter……….................(insert name of the promoter) has decided to promote an architectural competition and invite Architects to submit design in a single stage competition for…….................(insert the name of the project) which is proposed to be built on a site at……...................(indicate the location of the site) and admeasuring (area) ............................. Sq.m in accordance with Conditions and Instructions set out below.

OBJECTS AND NATURE OF THE COMPETITION

1.2 The object of the competition is to obtain design for………...........................…(insert name of the project) in accordance with which after further elaboration this project will be developed.

ELIGIBILITY

1.3 The term " Architect" will mean any person who at the time of his application is registered with the Council of Architecture under the Architects Act, 1972. Where the application is made by a firm, all partners of the firm shall be Architects. The qualification and title of the Partner who is responsible for the business of the firm, only need be stated in the registration form.1

1. Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.

APPROVAL OF CONDITIONS

1.4 This competition will be conducted in accordance with the guidelines of the Council of Architecture, which also apply in case of points which have not been specifically covered by these conditions.

1.5 The Board of Assessors have seen and approved these conditions.

1.6 A copy of the competition conditions have been filed with the Council of Architecture.

PERSONS INELIGIBLE

1.7 No member of the Board of Assessors shall take part either directly or indirectly in the competition nor be entrusted either directly or indirectly with work connected with the prize winning design. No member of the promoting body or an associate or an employee or any member concerned with the preparation or organising of the competition shall be eligible to compete or assist a competitor.

ENTERING IN THE COMPETITION

1.8 The competition conditions and registration form are available on written application from............................(name of the promoter and his address). The Registration form filled in and completed in all respects as instructed should be sent to the Professional Adviser (1.11) by registered post or hand delivery together with the registration fee of Rs........................... not later than...................................(indicate the date).

                                                         OR

The Registration form filled in and completed in all respects should be sent to the promoter or Professional Adviser if appointed (1.11) not later than...........................(indicate date). No registration fee is charged.

1.9 The registration fee sent along with registration form will be refunded:

  1. If the applicant does not fulfill the qualification required under 1.3.
  2. If the applicant returns the competition conditions with all enclosures by ..................................... (indicate the date) and informs the promoter of his intentions not to participate.

BOARD OF ASSESSORS

1.10 The following members have been appointed on the Board of Assessors to advise on the conduct of the competition, adjudicate on the designs submitted and make the award. (State below name, title and designation of each Assessor)

PROFESSIONAL ADVISER

1.11. The promoter has appointed………………………….(indicate name, title and address) as Professional Adviser to supervise the conduct of the competition and assist in the preparation of the conditions. He will assist the Board of Assessors and will be present during its deliberations, but will have no vote. His responsibility will be limited to those involving the organisation of the competition.

APPOINTMENT OF TECHNICAL ADVISERS

1.12 If necessary the Board of Assessors may consult Technical Adviser appointed by the Senior Architect Assessor/Board of Assessors. The Technical Adviser may be consulted on any aspect of the competition and he may be asked to be present during the judging to give advice on entries when he is invited to do so, but he shall not take part in the judging process.

PRIZES AND MENTIONS

1.13 The promoter shall accept the decisions and the awards of the Board of Assessors and within 3 months of the date thereof pay the following prizes:

Each competitor selected by
the Board of Assessors to
participate further in the
second stage will receive an
honorarium of                                                                                                  Rs……...........…...............................

GUIDELINES IN RESPECT OF THE WINNING DESIGN

1.14 It is the intention of the promoter to build, and the author of the winning design will be appointed as the architect for the project to make final plans and render architectural and other allied services for the successful implementation of the project.

1.15 As soon as possible and within a reasonable time the Promoter shall confirm in writing the appointment of the winner of the competition (subject to 1.17 if applicable) as the architect in accordance with the "Conditions of Engagement and Scale of Professional Fees and Charges' of the Council of Architecture.

1.16 In the unusual event when the promoter decides not to appoint the winner of the competition as architect to the project as per 1.14 he will grant him compensation equal to 0.25% of the cost of the project in addition to the honorarium due to him as per 1.13.

1.17 If in the opinion of the Board of Assessors the winner of the competition does not have adequate experience commensurate with the importance, complexity or magnitude of the project he may be required to associate with an individual architect or an architectural firm who in the opinion of the Board of Assessors would have the requisite experience.

1.18 No competition may be abandoned until the first stage shall have been completed and the Board of Assessors shall have made a selection of the competitors for the second stage. No abandonment of the competition shall be permitted after instructions have been given to the selected competitors to proceed with second stage. At no time the period between the promoter's decision to abandon or proceed with the competition shall exceed 3 months. In the event the competition is abandoned by the promoter after the first stage but before the commencement of the second stage, the sum total of the amount which would have become payable by way of honoraria as per 1.13 shall be equally divided among those competitors who would have been otherwise instructed to proceed with the second stage of the competition. These amounts shall be paid to each of the competitors within two months of the promoters decision to abandon the competition. None of the selected designs or any other design will be used either partly or wholly by the promoter and all entries shall be returned by the promoter at his own cost to the participants.

1.19 The Promoter will start the project as soon as it is possible. If due to unforeseen circumstances and in spite of true intent the appointment referred to in 1.14 or the construction of the project should be delayed and the winner of the competition is not given any further instructions to develop his design, the promoter will pay him after one year from the date of the Award, in addition to honorarium and the prize money, an amount equivalent to 0.25% of the cost of the project.

1.20 If, however the project is called off or cancelled after the winner of the competition has been appointed as architect and he has rendered further services towards the implementation of the project, he shall be paid as per 1.19 or as per the Conditions of Engagement and Scale of Professional Fees and Charges' of the Council of Architecture whichever is more.

ANONYMITY

1.21 Anonymity will be strictly observed at all stages of the competition by the competitors, by the Board of Assessors, by the Promoter and by all those concerned with the competition.

QUESTIONS AND ANSWERS

1.22 Competitions' questions must be written on the form provided (No. 1) (attach additional plain sheets for more questions) and sent to ……….........… (name and address of the promoter) to reach not later than…………….................….(indicate date). An explanatory memorandum dealing with the questions submitted will be dispatched to all the competitors not later than …………….................. (indicate date) and will form part of the conditions and instructions of the competition.

1.23 No questions will be permitted in the second stage.

SUBMISSION OF DESIGNS

1.24 These instruction in regard to the submission of designs will apply equally to both stages. Submission of design implies acceptance of the competition conditions. Competitors are advised to retain copies of the design submitted.

1.25 All plans and accompanying documents and envelopes comprising a competition entry must bear on the top right hand at 1 cm. high six digit number of competitors' choice.
No other symbol, motto or distinguishing mark will be placed on any part of the competition entry. The design and the documents of each competitor shall be dispatched in a single packet using the label (s) provided (No. 2).

1.26 Each design must be accompanied by a declaration/proof of identity form (No. 3) signed by the competitor or joint competitors and enclosed in the envelope provided. Each competitor must be prepared to satisfy the Board of Assessors that he is the bonfire author of the design he has submitted.

1.27 Competition designs delivered by hand should reach the Professional Adviser at his address given in 1.11 not later than ….........……….....................… (indicate date and time). Receipt with date and time of delivery will be issued by the promoter to the competitors.

1.28 First stage competition designs sent by post or through forwarding agent must be dispatched not later than …………….. (indicate date this should be same as 1.27). Proof of dispatch clearly showing the date of dispatch shall be forwarded to the Professional Adviser separately with a covering latter informing him of the dispatch of the competition designs. The letter shall be on a plain paper unsigned and only with the six digit number.

1.29 First stage competition designs sent through post or through forwarding agent must reach the Professional Adviser at his address given in 1.11 not later than ……….. (indicate date and time)

1.30 All drawings, documents, report and photographs should be packed together in a plain brown paper and sealed. This packet will also include the sealed envelope (No. 3) containing the declaration/ proof of identity form (No. 3). If the packet has to travel a long distance it may be dispatched in a wooden crate. Both the packet and the wooden crate will bear only the name and address of the promoter and the six digit number.

1.31 Instructions and date and time for the submission of designs in the second stage will be issued at appropriate time.

INSURANCE OF COMPETITION DESIGN

1.32 Each competitor is responsible for insuring his entry against loss, damage or non-delivery up to the time of its receipt by the promoter at the address given in 1.11.

1.33 On receipt by the promoter, each entry will be insured him (the promoter) for the sum of Rs…………… till is return to the competitor after the award. This sum will also cover expenses to return of the design to the competitor.

JUDGING PROCEDURE (First Stage)

1.34 The promoter will place a secretariat at the disposal of the Board of Assessors to minute their meetings and record their decisions.

1.35 The deliberations of the Board of Assessors will be secret. No member of the Board or Technical Adviser on member of the promoters' staff or competition secretariat may disclose any details of the competitions, deliberations or decisions.

The decisions of the Board of Assessors are final and binding on the promoter.

1.36 The judging of the first stage entries is scheduled to take place during the month of ………….....................(indicate month and year) and any delay agreed by the Board of Assessors will be publicly announced.

1.37 The Board of Assessors shall notify the promoter and the Professional Adviser of its selection in writing by providing them with the code numbers of the designs selected for the second stage.

1.38 Only the Professional Adviser if appointed shall open the relevant envelope (No.3) containing the declaration/proof of identity form (No.3) and shall inform individually, the author/team leader of each selected design by a telegram that he/his team is entitled to participate in the second stage.

The declaration/proof of identity forms (No.3) shall then be resealed each in its respective envelopes (No.3) which will not be opened again until after the final award has been made. The names of those selected to proceed to the second stage will not be made public.

INSTRUCTIONS TO SECOND STAGE COMPETITORS

1.39 Supplementary instructions approved by the Board of Assessors will be issued by the Professional Adviser to all competitors selected to proceed to the second stage. These instructions will conform in outline to the present conditions but may include a more detailed specification of the accommodation, larger scale drawings to be prepared by the competitors, and any additional details which may appear necessary from the findings of the first stage.

JUDGING PROCEDURE (Second Stage)

1.40 The promoter will announce the award of the competition not later than two weeks after the judging has been complete.

1.41 A copy of the report of the Board of Assessors will be sent to each competitor at the same time as the Board's award is made public.

DISQUALIFICATION

1.42 The Board of Assessors may disqualify entries for the following reasons:

  1. If dispatched by post or through the forwarding agent to or delivered in person at the promoter's address in 1.11 after the last date and time given in 1.28 and 1.29.
  2. If received by the promoter at the address given in 1.11 by post or through forwarding agent after the last date and time given in 1.30.
  3. If the competitor disregards any of the conditions of the competition.
  4. If the competitor attempts to influence any member of the Board of Assessors and/or discloses his identity any time during the first stage and second stage.

TERMINATION OF THE COMPETITION

1.43 If against all expectations entertained by the promoter, the result of the competition is such that none of the participants could be declared by the Assessor as the winner of the competition, competition could be regarded as terminated and the promoter will on the advice of the Board of Assessors award the second, third and the additional prizes to the entries selected by the Board.

ANNOUNCEMENT OF AWARD AND EXHIBITION

1.44 The promoter will publish the award of the Board of Assessors and inform the Council of Architecture after having first informed the authors of the prize winning and permitted designs individually by telegrams and confirmed by letters.

1.45 All designs including those disqualified by the Board of Assessors will be exhibited from……........................…(indicate date) to…..................................(indicate date) at……............…............….(indicate address) together with the copy of the signed report of the Board of Assessors. The above dates of the exhibition will also be conveyed individually to all competitors in advance.

1.46 Names of all competitors will be displayed at the exhibition. However, competitors of designs not permitted may choose to remain anonymous. They should so indicate on the envelope containing their declaration/proof of identity form.

RETURNING OF ENTRIES

1.47 Within one month after closing of the exhibition, all entries except the design placed first will be returned to the postal address given in the declaration form, by the promoter at his own cost.

If the delivery to any such addresses is not accepted, a notification to that effect will be sent by the promoter by registered post to the said postal address and the entry will be kept by the promoter with him for collection by the competitor for a period of three months from the date of the registered letter. After that the promoter will be free to dispose of the entry at will.

RIGHTS

1.48 Drawings of the designs winning the first prize will be retained by the promoter as his property.

1.49 Copyright of all designs including the designs winning the first prize will be that of the authors of the designs.

1.50 Design awarded the first prize only will be used by the promoter.

1.51 The promoter's right on the designs awarded the first prize covers one execution. Repetition of the said design by the promoter will be with the written permission of the author and on confirmation of suitable terms.

1.52 No other designs whether permitted or not shall be used wholly or partly by the promoter.

1.53 Each competitor shall retain the right of reproduction of his designs.

SETTLEMENT OF DISPUTES

1.54 In the event of dispute not related to the judging procedure or the award of he Board of Assessors, the settlement will be by arbitration without recourse to the legal authorities.

COMPETITION TABLE

1.55 The competition will be run in accordance with the following time table:

        Competition conditions will be made available by the promoter                 ………………………..(indicate date)

        Last date for registration                                                                          ………………………..(indicate date)

        Last date for return of competition conditions for refunding registration fee …………….................(indicate date)

        Last date of receipt of questions by the promoter                                      ……………… ………(indicate date)

        Last date for dispatch of answers to questions to the competitor               .....................................(indicate date)

        Last date for dispatch of competition entries in First Stage by post or

       through forwarding agent or delivery of entries to the promoter by hand      ....................................(indicate date)

        Last date for receipt of entries in First Stage by post or through forwarding Agent

        by the promoter                                                                                        .....................................(indicate date)

        Judging dates for First Stage                                                                      .....................................(indicate date)

                                                                                                                         to…………… …………..(indicate date)

        Instruction to each competitor of the awards of the

        Board of Assessors and publication of the awards                                      ..............…………….. (indicate date)

2.00 Explanatory Note of the promoter, purpose and intent of the project

3.00 Information of General Nature

3.1 Economical Aspect

3.2 Social and Cultural Aspect

3.3 Climate

3.4 Physical Aspect and Description of the site

3.5 Etc.

4.00 Programme of Requirements

5.00 Drawings and Documents to be submitted by Competitors

5.1 Site plan and Location plan

5.2 Sketch design drawings

5.3 Perspective view (model if necessary)

5.4 Etc.

6.00 Annexures

6.1 Registration Form

6.2 Competitors' Question Form (No.1)

6.3 Competitors' Question Envelope (No.1)

6.4 Label(s) (No.2)

6.5 Declaration/Proof of Identity Form (No.3)

6.6 Declaration/Proof of Identity Envelope (No.3)

6.7 Location Plan

6.8 Site Plan

6.9 Photographs of surrounding area and site

6.10 Letter type and size for code number

No. 1

Competitors' Questions (No.1) (if applicable see 1.15)

                     Competitors may submit questions so as to reach the promoter at………….........(indicate address) not later
                     than...........................(indicate date). Questions should be in block letters or typewritten. Add extra sheets if
                     necessary.

Question No.1

 

 

Question No.2

 

 

Question No.3

 

 

Question No.4

 

 

Question No.5

 

 

 

Address to which                                                                               .........................................................................

answers should be sent                                                                       .........................................................................

Title of competition                                                                             .........................................................................

   
Envelope
(No.1)


                  COMPETITOR'S QUESTIONS (NO.1)

                                                                                            The  Promoter

                                                                                            Title of the competition

                                                                                            Address

Label for

Dispatch

(No.2)

 



                  COMPETITOR'S QUESTIONS (NO.1)

                                                                                            The  Promoter

                                                                                            Title of the competition

                                                                                            Address

No.3

DECLARATION / PROOF OF IDENTITY FORM

 

            Registration No ………………….

                                                                                                                   (Council of Architecture)

  OR      Name of Educational Institution

                                                                              .......................................................................................................

                                                                              .............................. .........................................................................

                                                                              Year of study .................................................................................

                  Name and Address

 

Competitors                  1.

 

                                     2.

 

                                     3.

 

                                     4.

In case of entry by an individual architect or a firm of Architects or a team of Architects, the first name shall be of the leader.1  

 

1Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.

   

Declaration                (To be signed by competitors i.e. individual Architect or all partners of a firm of Architects or
                                   all members of a team of Architect).1

                                  I/We declare that the design is my/our work and that the drawings have been prepared by 
                                  myself/ourselves or in my/our office under my/our supervision.

                                  I/We have complied with and accept all regulations and conditions which apply to the competition
                                  and accept the decision of the Board of Assessors.

 

1Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.

 
 

 

Signature              1.

.

                            2.

 

                            3.

 

                            4.

 

Date: ...............................

 

(Note: This form is to be completed, signed and placed in the official envelope provided, which is then sealed and placed in the packet containing the competition entries. Put the six-digit number only on the right corner of the envelope.)

Title of the 

competition 

 

 

 

 

Envelope

(No.3)

 

         DECLARATION / PROOF OF IDENTITY FORM (NO.3)

         COMPETITOR'S IDENTITY NUMBER         .......................................................

         Promoter's Code Number (if given)                         .......................................................      

         ----------------------------------------------------------------------------------------------

         In the event the design submitted under the above number NOT receiving an award the author(s)          may remain anonymous by placing a 'X' in the box below.

 

         
 
 

         Title of the competition        

 


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